It is simply useless to have a personal assistant or a secretary who you do not communicate with. It makes no difference how efficient they are in managing your time. Plus, keep in mind that motivation, management and other qualities are not to be ignored either. But then, everything starts with your communication.
Communication is extremely time efficient
It looks like there is never time for communication. However, if you manage to do it, you will actually save a lot of time. A lot of directors and managers begin their shifts with a brief conversation with their secretaries. You need to determine the optimal time of the day for such a short session. You should also be able to stay connected, especially if you do not spend too much time inside your office. Fortunately, modern communication makes it very easy.
How to enhance the communication with your secretary
There are a few simple tips and tricks that may not provide exquisite results overnight, but they will definitely improve your efficiency within days or weeks only.
- Your secretary must be aware of your working style and anticipate what you are about to do. They must know what your priorities are, not to mention about the type of events that they can may interrupt you for. I suggest analysing and revising the working agenda every once in a while. It is also good to explain why and when you do one thing or another. With time, your secretary will understand your habits and principles of life. If you also delimit some responsibility areas and let the secretary in charge, you will most likely save a lot of time.
- Communication is an essential demand for an efficient working relationship. If you end up with problems caused because the lack of communication (such as a series of meetings the same day you return from vacation), the guilt is entirely yours. Always be clear in communication and pay attention to the other part too.