It is said that there is never enough time to do things accordingly, yet there should always be time to repeat them. There are no doubts that a particular task may ask for a second chance if the manager fails to explain everything upfront. Communication is not an easy thing, but the success highly depends on it. If you are the one who needs to provide instructions, the whole responsibility lays on your shoulders. On a different note, there are situations when your employees might feel anxious about asking you to explain specific aspects once again. And then, it is your fault because you have to ensure that everything is clear. You have to encourage your workers to ask questions if there is something they are unsure of.
How to provide perfect instructions
Make sure that your instructions are always clear. So what should you tell your people?
- What has to be done.
- Why it has to be done.
- How it has to be done.
- When it should be done.
Ensuring a perfect communication with your employees or employers
So what is the best way to ensure a top notch communication?
- Your instructions should always be followed by a simple question. Is everything clear? Getting some feedback is essential. You do not have to assume that everything is understood. However, in order to avoid causing confusions, it is imperative for your instructions to be clear, concise and specific.
- I have visited a friend who worked in an office. He had a few employees to take care of. Changing the printer cartridge was one of their main responsibilities, yet everyone used to forget about it. I was surprised to find a list of instructions close to the printer. The instructions were very clear and straight to the point. Therefore, if you are responsible for such things, you better do it by the book. On the other hand, if you are the one getting instructions, ask about things that are not specific.