Sooner or later, every business man goes through the classic paperwork problem. Simply put, you will end up with a lot of tasks. Some of them come on a simple paper, while others bring in a series of files. All in all, most of these tasks do not require an immediate action though. Plus, they cannot be solved on the moment anyway. They keep adding up over and over again until your desk can barely face the weight. The result is obvious – you end up wasting a lot of time searching for something in particular or trying to find a task that has be solved.
The way some problems are solved is not too efficient in the long run. For example, think about the monthly sales and reports. They can be completed only if you have specific information. In this case, double checking the respective information over and over again is not going to help you too much. Instead, you are just wasting a lot of time. You cannot even make any estimations.
Implementing a storage solution for your files
If you find yourself in such a situation, you obviously need a specific storage area. It can be a shelf, a drawer or a cabinet. It must be easy to access as well. You should split this storage area into two different parts – reporting files and due date files. In other words, you take over a task and you decide when you can solve it. You can solve things on a regular basis, but also randomly, once you finish current tasks. Mark the date on this file, then put it in the storage area. Order your files chronologically for a better organization. From that point on, you no longer need this file. Just take a peek at the storage area every once in a while, in order to know when the next due date is.
How to organize yourself when you feel overcrowded by files and papers
In my opinion, you need to handle these tasks with some special dispositions in mind. First of all,you might want to classify the amounts of files. Use numbers or letters. Things like these can help you find the required file faster if your job needs to be completed before the due date.
Second, you can use a notebook or a diary to write down the due dates for your tasks. It is a simple and easy idea that anyone can benefit from.